Everyone starts out differently when beginning a business. Some people ease into work as a side hustle first, others may begin working with friends, family and acquaintances, and others might be part of a freelance or contract network. All of these have different mechanisms to get paid; perhaps, it's cash, Venmo, Zelle, or W-9 invoice through a company.
There's a certain point, and it's different for every business, when it makes sense to ditch the digital wallets like Venmo, and move to a more professional and secure point of sale (POS) that works for you and your customers.
Venmo is so easy! All for Venmo when paying friends back for Thai food, or sending your girlfriend's brother money for the AirBnB, and even for one-off purchases like buying a couch off of a neighbor, or having a friend design you business cards.
But when your physical therapist asks to be Venmoed, or your landlord says you can pay her by Venmo, or your personal trainer Venmoes you for your session, it just doesn't feel quite right. As a customer, it is like sending money into the abyss, hoping that the small profile picture really is your dentist, or that you typed in a phone number correctly.
Venmo is owned by PayPal, so it is secure, but there are aspects of Venmo that aren't. And as a business owner, there's nothing contractual that forces a client to respond to your payment request later in the day and send you money. Utilizing Venmo can feel like a good-faith deposit, you just hope that you're working with a trustworthy client and vice versa. If you make a mistake on Venmo, you don't get your money back, whereas you can dispute charges through your bank/credit card.
A lot of people like Venmo because it doesn't include credit or debit card transactions. It's assumed that the fees associated with transactions through PayPal (ironically) or any other POS are not worth it, if you can utilize a digital wallet like Venmo or Zelle, which is connected directly with your bank account. Using a point of sale is a traditionally cleaner way to accept payments, produce refunds, keep receipts, and eventually pay your taxes (ugh!). While some POS systems are out dated and borderline medieval, there are modern and professional choices out there.
For an individual business owner, some point of sale systems are no doubt over the top and won't be necessary. For in person businesses, you might need a piece of hardware - a chip reader, card swiper, pin pad, printer, whereas online businesses can use something more streamlined through multiple software companies, website builders or other.
POS systems in the long run save businesses time by streamlining operations, reducing additional costs, providing a central data point for sales reporting, eliminating human error, and improving a customer experience.
Within POS systems, there are cloud-based systems, mobile-based systems, electronic-based systems, or one can opt for a credit card terminal. The best choice for you depends on where you are making your sale.
See how the top point of sale systems compare in regards to hardware, transaction fees, monthly payments, one-time fees, hidden costs and more:
What We Recommend:
Switching from Venmo should not cause you any anxiety, when the time is right to change your payment system, it will feel like a natural step. First you need to decide if you require any hardware for physical transactions or if you want to keep it digital. Second, price out your options based on fees, ease of use, and additional costs. Third, email all of your clients with an update and if needed, any step-by-step details or guidance that go with your new POS.
If you are doing in person sales like retail or restaurant where you need to keep track of inventory and products - Square is the most modern and straightforward point of sale system for you.
If you are doing predominately e-commerce for product sales, including shipping and fulfillment - Shopify makes sense if you already have a site built on Shopify. If you are using a marketplace like eBay, Etsy, or other - you're covered. PayPal and Stripe are your next best options.
If you are a service business, a one person business selling time or knowledge, for instance a personal trainer, consultant, or other, where you can do all of your point of sales online (in the same way that you Venmo now through a software), we recommend ClickEasy with Stripe. With our intuitive user experience and interface, and ability to do multiple things from a single dashboard, we are proud to boast Stripe is also a PCI Service Provider Level 1 which is the highest grade of payment processing security.
Here at ClickEasy, we help one person businesses become more legit, for lack of a better term. Understanding boring point of sales systems, and other bland technology sucks. If you're interested to learn more on how you can build your website, manage customers, and get paid all through ClickEasy - check us out!